Team assistant

Within limits of delegated authority and depending on location, Team Assistants at this level may be responsible for the following duties:



-Performs a wide range of office support and administrative functions. Screens phone calls and visitors; responds to moderately complex information requests and inquiries (e.g. answers requests requiring file search, etc.), and as necessary, refers inquiries to appropriate personnel for handling.



-Responds or drafts responses to routine correspondence and other communications; Monitors processes and schedules related the unit's outputs, products, tasks, etc.; where applicable, assists in the verification of receipt and accuracy of requisite documents, approvals, signatures, etc. to ensure compliance with relevant legal, financial and other requirements.



-Researches, compiles and organizes information and reference materials from various sources for reports, work plans, studies, briefings, meetings/conferences, etc. Generates a variety of standard statistical and other reports, work orders, etc., using various databases. -Proofreads documents and edits texts for accuracy, grammar, punctuation and style, and for adherence to established standards for format. Performs data entry and extraction functions.



- Assists in providing software and office equipment support.



-Assists in the maintenance of websites by posting a variety of content onto the site. Assists in the preparation of presentation materials using appropriate technology/software.



-Maintains calendar/schedules; monitors changes and communicates relevant information to appropriate staff inside and outside the immediate work unit. Reviews, records, distributes and/or processes mail and other documents; follows-up on impending actions.



-Performs general administrative tasks (e.g. leave and attendance recording, arrangements for meetings and other events, reservations, budget follow-up, etc.), to include preparing and/or processing administrative requests/documents (e.g. requisitions, purchase orders, travel requests, contracts, expenditure authorizations, visa applications, etc.).



-Support in content creation for UN websites and social media accounts.



-Support in monitoring and moderating UN social media accounts and in implementing social media campaigns.



-Support in disseminating content to targeted audiences, including media, youth and civil society.



-Support in monitoring news and editorial outlets for content and in maintaining an updated media contacts database



-Support in the organization of events, meetings, exhibitions, and academic outreach.



-Provides guidance to less experienced staff on general office processes and procedures, computer applications, etc.



-Performs other duties as assigned.

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